Job description
Archibat HR Asia is looking for a Project Manager for a global design agency who creates way-finding and signage solution for luxury and hospitality brands.
KEY RESPONSIBILITIES OF THIS ROLE
WAYFINDING & TECHNICAL
* Understand how to read and prepare Wayfinding plans
* Finding the relevant plans for Wayfinding
* Reviewing all information on the project, and preparing a mini brief to Design Team
* Finding Elevations, Renderings, Materials for each Sign type
* Review or Prepare Technical Drawings
* Understand how to read and prepare Wayfinding plans
* Finding the relevant, required plans for Way-finding
STUDIO SCHEDULING
* Coordinate the morning Huddle each day to ensure designers know required tasks and deadlines
* Update the Studio Schedule Smartsheet each morning (ensuring you have always logged at least day ahead for the Sydney team)
* Ensure all team members keep their timesheets up-to-date on a daily basis
* Support PMs in data entry for the Smartsheet Deadline Board
* Keep the Travel Calendar accurate and up-to-date, logging travel for all team members
* Monitor the schedule to ensure the design team keep to deadlines and understand expectations (especially as Snr PMs and Head of Design travel regularly)
PROJECT SUPPORT
* Translation of design files, emails, and client comments
* Review all information on the project, and preparing a brief to Design Team
* Find Elevations, Renderings, Materials for each Sign type
* Update Project Details in Traffic
* Update the running Scope of Work document for all projects
* Update the Project Status Document for all brand/clients (monthly)
* Ensure Filing is done correctly on Server and in Binders
* Review all information on the project, and preparing a mini brief to Design Team
* Find Elevations, Renderings, Materials for each Sign type – as needed
* Update Contact Reports
* Update Contact Lists
* Update Project Details in Traffic
* Ensuring Filing is done correctly on Server and in Binders
* Support Snr PMs with travel arrangements
CLIENT LIAISON
* Communicate and liaise with the client as required by Snr PMs
* Support Snr PMS on client liaison whilst they are travelling
* Maintain an understanding of client correspondence and requests relating to projects
* Take on client liaison when Snr PMs are travelling or on leave
FINANCIAL ADMIN
* Keep Monthly Billings Smartsheet up-to-date on a weekly basis
* Produce Fapiaos and payment applications
* Liaise with Finance teams on Debtors updates and required actions
* Chase up payments with clients
* Process team Travel expenses claims
* Learn long term forecasting
If you are interested, please send your resume and portfolio to a.zhu@archibat.com