Job description

Archibat HR Asia is looking for a Receptionist/Office Administrator for a US Architectural Design firm to be based in their Shanghai office.

 

Report to:  Office Manager

向行政经理汇报

Be responsible for the daily reception duties, assist in administrative operations in the areas of stationery purchasing, staff travel schedule coordination, managing courier services, and provide secretarial support to management team in Shanghai office and visitors from other offices.

负责前台日常行政工作，并协助采购办公用品及办公室日用品、协调同事出差行程、安排快递收发、及对公司内部同事的其它行政支持工作。

Required profile

Primary Responsibilities:

主要职责：

– Answer and transfer phone calls professionally;

接听及转接电话

– Provide reception service at front desk by greeting visitors on arrival and directing visitors to their destinations;

接待来访者礼貌给予指引

– Coordinate driver schedules;

协调司机行程

– Manage the in and out courier service;

收发快递

– Be responsible for air, train tickets and hotel reservation;

负责预订订酒店、机票及火车票

– Update staff telephone list of Shanghai office on timely basis;

及时更新办公室通讯录

– Coordinate with the cleaner to maintain the cleanliness of the office, and help keep the office environment in good condition and tidiness;

协调清洁阿姨的办公室清洁工作以确保办公环境的整洁舒适

– Assist in general office administration activities including stationery procurement and maintenance of the telephone system, etc.

办公室其它行政工作例如办公用品采购、电话系统维护等

– Other assigned duties

上级主管安排的其它工作

 

Education/Experience/Skills：

资格要求：

– Honest and integrity; sense of responsibility;

诚实与诚信的， 有责任心，做事认真负责；

– Pleasant voice, presentable, well mannered, cheerful, smart, well organized, and have experience working in foreign architectural/design firms preferred;

声音甜美、形象气质好、性格开朗、谈吐得体、做事有条理性，有外企建筑设计公司工作背景或酒店行业工作背景的优先考虑

– College education, major in English is preferred or with minimum 1 year experience in receptionist or administrative role;

大专以上学历，英语专业优先考虑，1年以上类似工作经验优先考虑

– Proficiency in written and spoken English;

有一定的英语口语及书面能力

– Office software capabilities

熟练运用电脑办公软件

– Good interpersonal and communication skills;

良好的沟通协调能力

 

 

Position based in Shanghai.

 

Please send your CV to Oliver at o.hon-pin@archibat.com

Apply

Apply